Grant Travel Allowance for Contributors

Students who have a contribution at the 4th Conference for student research will be reimbursed for their travel and accommodation expenses. This applies to a maximum of two presenters per submission; further co-authors of a submission will not receive travel allowance.

Please generally try to keep the travel costs as low as possible.

Below you’ll find more detailed information about the conditions for travel cost reimbursements:

Travel expenses

  • In order to ensure reimbursement, please book as early as possible and try to use budget prices (Sparpreise) and group tickets of the German Railway (DB).
  • Train tickets will only be reimbursed if they are for second class.
  • Journeys from abroad will not be reimbursed.
  • Students from schools within Kiel or outside of Germany will not be eligible for travel reimbursements.
  • Cab rides are not reimbursable.
  • A lump sum payment is not possible.
  • If you travel with a car you’ll be reimbursed 20 cents per km travelled.
  • The amount of travel expense is based upon the length of the journey from your university’s state:
    - Baden-Württemberg: 190,00 €
    - Bayern: 190,00 €
    - Berlin: 100,00 €
    - Brandenburg: 100,00 €
    - Bremen: 70,00 €
    - Hamburg: 50,00 €
    - Hessen: 150,00 €
    - Mecklenburg-Vorpommern: 60,00 €
    - Niedersachen: 100,00 €
    - Nordrhein-Westfalen: 150,00 €
    - Rheinland-Pfalz: 170,00 €
    - Saarland: 160,00 €
    - Sachsen: 140,00 €
    - Sachsen-Anhalt: 90,00 €
    - Schleswig-Holstein: 30,00 €
    - Thüringen: 190,00 €

Reimbursement of travel expenses

In order for us to reimburse your travel expenses, you need to fill in a form (in German) and hand in all original documents (or print-outs of the online ticket) from Deutsche Bahn/overland buses and/or public transport. Please hand in all documents at the conference or October 7th, 2019 at the latest. You will receive the reimbursement after your conference participation as a transfer on the account you indicated.

Overnight accommodation expenses:

  • Generally, only one overnight stay, from September 26th to 27th, 2019, will be reimbursed.
  • Once the registration for the conference has been opened (July), there will be a reservation for rooms in a hotel for the overnight stay from September 26th to 27th for the first two presenters of a contribution at the conderence. The settling of the accounts of these rooms (excluding additional costs) will be conducted directly by us.
  • If you deside to book a room in a other hotel you will not receive a subsequent reimbursement for the accommodation expenses.
     

Important tips about the form/the invoice

  • All documents must be submitted in the original form (excluding online tickets, for which a printout is sufficient).
  • All personal information must be filled out.
  • The form must be signed.


Should one of these points not be completed, we won’t be able to reimburse the costs.

If you have any questions regarding the invoicing, please ask them solely via email to: stufo2019@uv.uni-kiel.de

 

Funding

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    This project is funded by the Federal Ministry of Education and Research under grant number 01PL17068. The responsibility for the content of this publication lies with the authors.

BMBF

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PerLe

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    lolo PerLe